What would happen if you had no idea where your time went? Can you track your hours spent working or volunteering? How much time did you spend on tasks that didn’t bring value to your Non-Profit organization? If you answered yes to any of these questions, you should consider using time tracking software.
The use of time tracking apps has become very common in the workplace. Many companies now offer time tracking solutions to their employees. This allows them to track their hours worked, bill clients accordingly, and even get paid overtime.
There are several benefits associated with using time tracking software. For example, it helps organizations manage employee performance, improve productivity, and reduce costs. In addition, it also allows employers to monitor employee attendance and ensure compliance with labor laws.
What is Time Tracking for Non-Profits?
Non-Profit organizations face many challenges, including fundraising, program management, grant writing, and staffing. These challenges require time and resources to address. One way to improve efficiency is to use time tracking software.
A time tracker can help you measure the effectiveness of your team members and plan future projects. It also provides valuable insights into your company culture. For example, it can show whether your employees are spending enough time on core activities and being productive.
Time tracking software helps Non-Profits track time spent on projects, programs, and tasks. These tools allow organizations to better manage their finances, staff, and resources. They also provide valuable insight into how employees spend their time.
Why Should Non-Profits Use Time Tracking Software?
Non-Profits are always looking for ways to improve their operations. One way to do this is to track time spent on various tasks. There are many benefits to using time tracking software for Non-Profits. Time tracking software helps organizations better manage their resources and improve productivity.
In addition, it allows employees to see exactly how they spend their time. This information can help to improve employee performance and help them identify areas of improvement.
So without further ado, below are eight benefits of using time tracking software for your Non-Profit organization.
1. Improved Program Management
Non-Profit organizations use time tracking software to improve their ability to plan and execute programs. For instance, if you’re running a fundraising campaign. Using time tracking software allows you to measure the success of each event, volunteer recruitment drive, and social media post. You’ll know exactly how many hours went into each activity, allowing you to adjust future events accordingly.
Time tracking software allows Non-Profits to manage their programs better. For example, with time tracking software, staff members can track their working hours on various projects. They can then easily report on their progress toward goals.
2. Better Grant Management and Reporting
If you’re managing grants, time tracking software gives you detailed reports on how funds are being used. With this data, you can determine whether your organization is spending too much on overhead costs versus actual programming expenses.
Another benefit of using time tracking software is improved reporting. For instance, if a Non-Profit has received grants from multiple sources, it can now compare its performance across all of them.
3. More Efficient Program Processes
Using time tracking software enables Non-Profit leaders to streamline their workflows. By automating repetitive tasks, you save time and increase efficiency. Plus, you can easily share project plans with team members, ensuring everyone stays on task.
Time tracking software allows Non-Profit organizations to become more efficient. By automating payroll, accounting, and billing tasks, Non-Profits save time and money.
4. Smarter Hiring
When hiring new employees, time tracking software lets you evaluate candidates’ skillsets and qualifications. Using time tracking software, you can compare applicants’ performance against one another, ensuring you hire the best person for the job.
With time tracking software, Non-Profits can increase the productivity of their staff. When employees know exactly how long each task takes, they can allocate their time accordingly.
5. Volunteer Management
Time tracking can also help you manage volunteers better. For example, when volunteers work on multiple projects simultaneously, keeping track of their hours becomes difficult. A simple time tracking app can automatically add the total time each volunteer has contributed to a project.
Managers who use time tracking software can easily manage volunteers’ hours. Managers can assign volunteer work to individual volunteers, set schedules, and monitor each volunteer’s progress. They can even create reports showing how much time was spent on specific tasks. This helps managers know exactly how much time each volunteer has put into a project.
6. Boosts Funding
Non-Profit organizations rely heavily on donations to fund their operations. When donors give to a cause, they expect certain things in return. One way to ensure you deliver on those expectations is to demonstrate accountability.
Time tracking software helps you keep tabs on employee productivity, giving you a clearer picture of who is doing what. Funders can adjust their approach to maximize donations when they know how much time was spent on specific activities.
By using time tracking software, Non-Profit organizations can improve their fundraising efforts. In addition, they can measure the effectiveness of their campaigns and determine whether specific tactics work best.
7. Better Fund Accounting
Using time tracking to record hours worked can improve fund accounting. For instance, if you’re running a fundraising campaign, you’ll need to keep track of all expenses associated with that effort. Time tracking software allows you to easily log expenses such as printing costs, postage, and phone bills.
When you track employee hours, you know exactly how much each person contributed to the organization. With this knowledge, you can easily calculate the number of funds spent per hour worked. Time tracking software allows Non-Profit managers to keep better track of their finances.
For example, if a manager spends too much time on fundraising activities, they may not realize there isn’t enough money to cover expenses. By keeping track of time spent on specific projects, managers can quickly determine whether or not their organization spends too much time on particular areas.
8. Easier Audits
Auditing a Non-Profit organization is a very hard thing to do. However, with time tracking software, auditors can simply enter the hours worked into the system and get a clear picture of how much time was spent actually working on various tasks. This makes it easier for auditors to verify that everything was done correctly.
A manager can easily compare actual hours worked against budgeted hours. They can then make adjustments to ensure that the organization stays within budget. Also, when you track employees’ hours, you can quickly determine whether they are working overtime.
In addition, auditing Non-Profit finances are essential for ensuring compliance with tax regulations. Using time tracking software, Non-Profits save time and effort by being able to review financial statements quickly.
Should You Use Time Tracking Software for Your Non-Profit?
Yes, you should use time tracking software for your Non-Profit. Time tracking offers numerous benefits to Non-Profit organizations. By implementing such technology, Non-Profits can improve their operations and increase their chances of success. In addition, it’s easy to use, mostly free, and takes a lot off your team’s plate. So yes, we definitely recommend that you go for it!